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Reasons to Keep Your Real Estate Documents Organized

Reasons to Keep Your Real Estate Documents Organized

Reasons to Keep Your Real Estate Documents Organized – A real estate transaction involves many formalities and a lot of paperwork, regardless of whether  you are a buyer or a seller. The paperwork is actually the documentation of the agreed terms between the involved parties.

However, considering the legal requirements and as Orlando buyers’ agents suggest, the proper and complete maintenance of all the real estate documents is crucial.

It is imperative for both the parties to keep their documents well-organized –at all times.

All of this paperwork or documents may include the receipts, agreement, state documents, photocopies. They may also  be the original documents of both the involved parties. While maintenance of all of these documents is obligatory, considering Orlando real estate market, you may still need these documents in the future, irrespective of the fact if the transaction is already over.

Reasons to Keep Your Real Estate Documents Organized

Reasons to keep your real estate documents well-organized

It is said, that if it is not written it actually never happened! The maintenance of the real estate documents is highly important.

Following are some of the basic reason to maintain your relevant documents at all times.


The maintenance of your real estate documents is crucial from the confidentiality perspective. The cluttered pile of papers, easily accessible to anyone, can also be carried away without any difficulty. Since your real estate documents hold all of your personal information such as transaction details, personal credentials, contract details or others, they must not be in the hands of people who are irrelevant to you.

You must keep these documents secured and organized to avoid losing them by means of theft. One way to work around these uncertainties is to keep copies of all of your legal documents. Otherwise, you might end up facing financial ramifications in the longer run.

Adherence to Regulatory Obligations

Considering the Orlando real estate market, every individual must hold complete real estate documents. You may need to show these documents to any relevant authority in case you make a purchase/sell in the future or for any given reason. However, if you fail to present the relevant documents, you might suffer a penalty or a serious legal action against you. To speak of the worst, you may even lose your property ownership.

To Fix Property Disputes

In some cases; the property may be owned by more than one owner. Such scenarios, give rise to some property disputes especially when it comes to transfer or change of property. Your real estate documents are actually the proof of all the agreed terms and conditions between both the seller and buyer, or even among owners. Therefore you might need these documents to get away with the property dispute, later on.

However, if you don’t keep your real estate documents well-organized then you will not be able to use, or refer to this proof of transaction, as the Orlando buyers agent suggests.


Conclusively, make a habit of maintaining your real estate paper trail in order. Make conscious efforts or find a proper way to do this. You must not forget that the real estate industry is more than just a nuisance.

For more information about real estate, head over to Megan Dowdy Realty right away!

Megan Dowdy

Megan Dowdy is a seasoned real estate broker, educator, and entrepreneur. A native of Orlando, she is one of its biggest promoters and is familiar with all that Orlando has to offer. She attended Lake Highland Preparatory School, obtained a business degree from The Calloway School of Business at Wake Forest University, and then obtained her Masters in Hospitality and Tourism Management from The University of Central Florida’s Rosen College of Hospitality Management.

Her passion for bringing hospitality and service to real estate is a rare find in the industry. Building relationships that begin with the first transaction and carry on over years is what Megan thrives on. Communication and accessibility are of the utmost importance to providing a high level of service – and Megan prides herself on those!

When she isn’t representing clients in the purchase of real estate, Megan is teaching, as an Adjunct Instructor, at The University of Central Florida’s Rosen College of Hospitality Management. She teaches the future leaders of the industry numerous courses ranging from Guest Services Management, to Marketing, to Hospitality Communications.

Giving back is also a major theme in Megan’s life. Megan is a Founder, Board of Directors President, and Hospitality Committee Chair of The AutoNation Cure Bowl; Orlando’s newest NCAA post season college football game set to kickoff on December 19, 2015. All proceeds from the game go directly to the Breast Cancer Research Foundation where ninety-one cents of every dollar raised goes directly to research, and finding a cure for cancer. She also maintains strong relationships with each of her alma maters, even holding a position on the Alumni Board of Directors at Lake Highland Preparatory School in downtown Orlando.

Megan is also a licensed Real Estate Instructor and holds two designations: Accredited Buyer’s Representative and Graduate Realtor Institute; also, two certifications: Florida Military Specialist and Military Relocation Professional.